Facilities and systems - INTRO - for the new student at Uniarts Helsinki

Facilities and systems

Information on the facilities and IT services in the Uniarts

Facilities and systems:

Facilities

The University of the Arts Helsinki is situated on two campuses - in Töölö and in Sörnäinen. The Sibelius Academy has also one unit in Kuopio.

More information about the corona pandemic and the University facilities on the Uniarts websites.

The Sibelius Academy operates in three different buildings in Helsinki and also has a unit in the city of Kuopio:

M building = Helsinki Music Centre (Töölönlahdenkatu 16 C)
N building (Nervanderinkatu 13)
R building (Pohjoinen rautatiekatu 9)
Kuopio Unit (Kuopionlahdenkatu 23 C, 70100 Kuopio)
Seinäjoki Unit (Nyykoolinkatu 25, Seinäjoki)

The Theatre Academy operates at Haapaniemenkatu 6 ("Kookos") and Sörnäisten rantatie 19 ("Mylly")

The Academy of Fine Arts operates at Sörnäisten rantatie 19 ("Mylly"). The Academy also has an exhibition space Exhibition Laboratory Project Room, located at Lönnrotinkatu 35.

More information and the opening times can be found on Artsi.

Facilities and building access

The Academy of Fine Arts is moving to new facilities on the Sörnäinen campus during summer 2021.

During the autumn term, students will learn about the safe use of the facilities under the guidance of the staff and attend emergency first aid and emergency fire extinguishing training.

Work facilities for students

Bachelor’s and master’s students of the Degree Programme in Fine Arts have the right to a work space for the normative duration for the completion of degrees (5.5 years or 2 years). A work space can be a work station, work space, or a shared studio offered to students where they can do independent artistic work. During the autumn term of the first year of studies, the students will work in the work spaces assigned for the Introduction to independent artistic activities and the subject areas study module.

The subject area that the bachelor’s student has chosen will appoint a work space suitable for the student during the first spring term. Master’s students will be appointed their working spaces by their own subject areas in the beginning of their studies. Exchange students are also appointed work spaces in each subject area. Similarly, the Academy’s students leaving for a student exchange are to give up their work space for the duration of their exchange.

Most of the time, students can work in their own work spaces around the clock every day of the week, with the exception of the times when the whole Academy of Fine Arts is closed.

Work space can only be used for study purposes. The Academy of Fine Arts has a limited amount of space and there is no room to store art pieces. Art pieces must be removed from the Academy’s premises after they’re finished.

Technicians oversee the working spaces of the study programmes.

Exhibitions at the Academy of Fine Arts

Read more about exhibitions at the Exhibition Laboratory website

At the Academy of Fine Arts, diverse artistic activities are part of education and integral to the degree programmes. Kuva/Tila located by the main lobby of the Academy building offers fresh art and experimental exhibitions. The artists are mostly students from the University of the Arts Helsinki´s Academy of Fine Arts. As well as exhibitions, we organise performances, conversations and public lectures. Kuva/Tila is intended to inspire new ideas and new exhibition forms, expanding the way we think about art and bringing vitality to its history and practice. Kuvan Kevät is the Academy of Fine Arts degree show of Master of Fine Arts graduates.

Exhibitions are open from Tuesday until Sunday at 11-18 (excluding times between exhibitions).

Project Room (Lönnrotinkatu 35)

Project Room is situated at Lönnrotinkatu 35. After visiting applicants’ studios, a group of lecturers makes a presentation of the exhibition times for the Academic Council.

Tasku Gallery

Tasku Gallery is situated at the Academy of Fine Arts’ premises, on the 5th floor. It is possible for the students to arrange various kind of exhibitions and presentations at Tasku Gallery. The space is open to the public, as well.

Sibelius Academy has facilites in three buildings in Helsinki and also in Kuopio. Visiting addresses.

New students will be given electric keys during the orientation period. The keys are for personal use only and must never be borrowed to other people.

Electric keys will be handed out during the orientation period from in the info desks of M and N/R building. The same key is used in N and R buildings, M building has its own key. The info desks are open from Monday to Friday at 8–16.

Students may reserve practice rooms in Peppi. You can access Peppi in the address student.peppi.uniarts.fi with your uniarts username and password. Instructions will be given during the orietation period.

Facilities of the Theatre Academy

TeaK-Kookos

Visiting Address: Haapaniemenkatu 6
Postal Address: P.O. Box 20, 00097 UNIARTS
Opening hours:
Mon–Fri 8–22
Sat 10-18
Sun 10–17

Theatre Academy Kookos is closed between 3 July - 1 August 2021.

In addition to all activities related to the degree/ master’s degree programmes, TeaK-Kookos houses:

• The University of the Arts Helsinki Library is an open arts library which specialises in the university’s fields of study and research. The library has four locations: the Academy of Fine Arts, the Theatre Academy, and the Sibelius Academy in both Helsinki and Kuopio.

• Food & Co student and staff restaurant will open its doors after summer in September.

Access rights and use of facilities

Contactless identification keys are used to access the Theatre Academy facilities. Key cards and locker keys will be handed out separately once studies have started. Key cards grant students access to teaching facilities when the building is open, as well as to the administration floor between 8.30-16.15. Key cards will stop working half an hour before the building is closed. Up-to-date opening hours can always be found on Artsi.

The facilities’ attendants can be reached at the Info desk on the Theatre Academy Tori at Kookos, as well as by telephone on 0400-792007. The attendants help in all matters relating to facilities, access rights etc. You can pretty much ask them anything and they will help you find the information you need.

As a student of the Theatre Academy, you may use Theatre Academy teaching facilities for your own rehearsals and artistic activities. You need to book the space electronically via Peppi, which you can access with your Uniarts user name and password. The booking right extends for a maximum period of five days into the future and ten hours per week at the most.

There is also a gym available to students at Theatre Academy Kookos.

Usernames

The usernames for the new students will be generated automatically after the study right has been registrered and they have come into effect.

Register for a University of the Arts user ID with your Finnish online banking identification at https://password.uniarts.fi/. Foreign students will receive their user IDs in the beginning of studies from student services.

The username follows the form abc12345, and is used for login to all IT services of the Uniarts (computers and web-based software). The user IDs are personal. Don't let anyone to use your password in any case! Don't use the username or password elsewhere.

Make sure you read the terms and conditions before starting the authentication procedures, as access to the service requires you to be familiar and comply with them.

Links to documents: Terms of use, eMail policy, Disciplinary actions in IT violations.

Student web services

You can easily access the web-based sofware and IT-services via the intranet Artsi (choose "Tools") or using the direct links listed below.

Email

You can access the uniarts email here: webmail.uniarts.fi

Peppi (in use from 3 August onwards)

You can log in to Peppi by using your your uniarts user name and password. In Peppi you can find important tools and services for planning your studies.

Study planning
- study guide (curricula, descriptions of study units and information on the course units)
- personal study plan (PSP)
- course registrations
- scheduling tool
- important dates and schedules of the academic year
- registration for the academic year
- personal data, contacts and study rights
- information on the individual tuition
Study credits
- credits
- credit transfer
- agreements
- exams
Applications and forms
Graduating
Booking of facilities

You can access the Study guide and Scheduling tool also directly by using the links above.

Instructions on how to use Peppi (log in with your uniarts username and password):

Tuudo

Tuudo is a mobile app, which allows you to use some of the Peppi services on your mobile device. You can upload Tuudo for free from an application store (AppStore/ Google Play). In addition to Peppi's services Tuudo includes a selection of other important services, that are only available in Tuudo e.g. the student ID and course feedback system. You can access Tuudo's For new student section without logging in. You can acces other Tuudo's services after you have got your Uniarts username and password.

Tuudo informs you of the important messages and schedules by using the push notifications. Allow the push notifications when you upload the application.

For new students section
Student ID
- digital ID, which you use to prove your student status e.g. in the student restaurants and for HSL public transport and VR.
Studies
- ongoing and upcoming courses
- course search
- course registration
- credits
Timetable
- your reservations
- courses, you have registered for
Booking of facilities
Student's wellbeing
- information on the wellbeing services available for Uniarts students
Course feedback
- new service, which will be launched during the autumn term 2021
Library service
- new service, which will be launched in the beginning of the spring term 2022
Student restaurants
- menus of the student restaurants
Public transportation
- timetables of the public transportation
Contacts
- student's most important contacts

Learn more about Tuudo with Tuudo guide! (log in with your username and password)

Trainings and user support

There are trainings available for the new students on how to use Peppi and Tuudo. Check yor own programme's training time from the Orientation period schedule. All the trainings can be found also in Artsi (log in with your uniarts username and password).

Questions on Peppi or Tuudo? First, join the training! If you still have questions, the academic affairs personnel will answer to the questions online Tuesdays and Thursdays at 9-10 am from 9 August to 30 September. Welcome! Link for participating in Zoom: https://uniarts.zoom.us/j/68422199631

Useful links (Artsi registration required):

Study related forms

Instructions for making the individual study plan (PSP, HOPS)

Study guidance and councelling

Artsi intranet

Artsi is the University of the Arts intranet which you can access with your personal uniarts user account. It is where you'll find information regarding studies, news, forms and many other things. Artsi offers tools for various groups to share information; you can set up a group for, say, a study group or a particular course. You can access Artsi in https://artsi.uniarts.fi

IT services and Helpdesk

IT helpdesk

Uniarts Helsinki’s IT team is here to help you solve your IT problems

Telephone: 0294 47 2200 (+358 294 47 2200) – open Mon–Fri 8:30-16:00

Email: help@uniarts.fi

IT helpdesks are open all around campus Mon–Fri 10:00-15:00. Note! It's possible that the helpdesks are not open in August. You can reach them however by phone or email.

Wireless network on your own devices

The UniartsPublic network can be used on your personal devices. The use of certain IT services, such as secure printing, is restricted when using the network.

You also have access to the global wireless network access service Eduroam, which supports mobility across universities and institutions. You can log in to Eduroam using your uniarts username in the form abc12345@uniarts.fi

Read more about Eduroam: http://www.eduroam.org

Computers

All IT room and library computers have the following standard software:

Microsoft Office package (Word, Excel, Powerpoint)
Adobe Acrobat DC
Chrome, Firefox

IT rooms also have their own academy-specific software, such as notation, modelling, graphics and video editing software.

You can log in to the computers with your uniarts username.

Files that have been saved locally to the computers in the IT rooms will be automatically deleted within 24 hours. Use the network home directory, O365 cloud storage solution or your own external USB drive in order to save files permanently.

Do you need additional software? Has a computer in an IT room broken down? Contact IT support help@uniarts.fi

Printing and copying

Uniarts Helsinki uses secure printing, which means you can go to any of the multi-function printers on campus to release your print job personally.

The name of the printer is “Turvatulostus” or “Secure print” .

You will have to log in to the multi-function printer with your uniarts username, and you can speed up the process by registering your HSL travel card; the registration instructions can be found on the printers.

It is possible to use even your personal device to print files when you use mobile printing. The file to be printed must be sent as an attachment to the address print@uniarts.fi, after which you can release the print job on a multi-function printer.

Students have been assigned printing and copying quotas. Contact the IT support or go to Artsi to find out more about printing quotas. When you have run out of your printing quota, you can top it up at https://lataamo.uniarts.fi

Uniarts Helsinki’s file hosting services

Students can use two different file hosting services for different purposes.

The network home directory is the best file storage solution in terms of data security and reliability. Users are automatically connected to the home directory when logging in on a computer in an IT room. The network home directory can be accessed only in IT rooms and libraries. The IT team recommends that students take back-up copies of all important study-related files and store them in their personal network folder.
OneDrive is your personal browser-based cloud service that you can access through your Office365 account, while Groups is a file management platform for groups. Office365 allows you to share and edit files easily on your own or within a group. The Office365 cloud service can be accessed in full via webmail https://webmail.uniarts.fi

Data protection and information security

Uniarts Helsinki processes your personal data e.g. when we save information concerning students’ registration for the academic year, course registrations, completed courses, credit transfer, student exchange, degrees, and when we compile or print out certificates and transcripts of academic records. We need students’ personal data for organising teaching and counselling and for teaching-related artistic activities and for collecting student feedback. The university also passes on information about student union membership to the student union. The purpose of collecting personal data is to enable studies, teaching and other duties of the university in accordance with the Universities Act as well as the duties of a public authority that have been assigned to the university.

Checklist on information security for students:

Your uniarts username and password are personal
Only use your uniarts username and password in the university’s online services. Use different passwords on other online services!
Do not tell your password to anyone
Do not send usernames and passwords via email
Do not open suspicious links
Do not open suspicious emails and spam
All emails are not necessarily sent from the address that they appear to be
Use secure printing
Be careful with your (personal) data and keep them safe from outsiders
Do not leave your phone or computer to a place where someone else may use them
Secure your device with a password / PIN code
Read the instructions carefully!
Do you have questions or concerns about information security and data protection? You can contact the IT services and ask for advice!